Packages

chicago | grand rapids

weddings

social

corporate

rentals

Midwest

WEDDING PLANNING AND DESIGN

wedding 
  planning
 and
Design

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WEDDING PLANNING AND DESIGN

Partial Planning
Full Service Planning & Design

Month-Of Coordination
In-Between Coordination

Month-Of Coordination

WEDDING DELIVERABLES
  • Extensive wedding weekend timeline
  • Reception setup & packing list outline
  • Access to a dedicated wedding party / family website that includes: simplified timeline + list of items to bring to the wedding + beauty schedule and reminders + contact list + more
  • Tipping guidelines
  • Dedicated wedding google drive to safe-keep all wedding-related information

ASSOCIATION WITH VENDORS
  • 1 month before the wedding, Ohana reaches out to the vendor team to ask for logistical information: load-in times, dietary restrictions for vendor meals, cell phones of on-site staff, parking needs, etc.
  • Schedules the vendor load in and strike schedule
  • 1 week before the wedding, Ohana distributes the wedding timeline, floor plan, load-in instructions and other pertinent information
  • During wedding week, any last changes will go through Ohana Events and will be announced to the vendors to make sure nothing falls through the cracks
 
WEDDING DAY RESPONSIBILITIES
  • Supervises vendor setup: table and chair placement, décor positioning, catering requirements, and manage any other vendor in regards to where they should be located based on the final floor plan
  • Set up all personal items (including place cards, guest book, programs, favors, etc.)
  • Serves as the point of contact for all vendors, wedding party and guests.
  • Ensures all vendors and VIP guests are all ready for main events like cake cutting, speeches, special dances, etc.
  • Direct wedding party details: coordinating ushers, orchestrating entire processional and recessional, etc.
  • Oversees photographer list & calls all guest names to expedite family portraits
  • Carries an iPad with all contracts, guest list, floor plans, head table seating, load-in information and other important information for easy access
  • Ohana Events keeps careful eye on the card box and presents as an extra layer of security
  • At the conclusion of the event, Ohana Events collects all items that were brought (toasting flutes, guest book, gifts, etc.). If wedding is at a hotel, items will be dropped off in a guest room. If the wedding is not connected to guest rooms, all items will be packed into someone’s car.
  • Ohana Event’s emergency bag is brought on-site
  • Pin on or distribute floral if florist is unavailable
  • Distribute any necessary final payments to vendors
 
PACKAGE SPECIFICS
  • Attend and direct the rehearsal if the rehearsal is in the same location as it will be held on wedding day (Ohana will always attend a church rehearsal)
  • 1 Senior Planner of Ohana Events is included on-site for wedding day
  • Unlimited emails and phone conversations starting 3 months before your wedding date
  • 1 extensive meeting dedicated to developing your extensive wedding weekend timeline
  • 1 hour final planning phone call, 1-2 weeks before the wedding
  • Up to 9 hours of on-site coordination on wedding day for ceremony and reception

In-Between Coordination

Partial Planning

  • Vendor search (any/all vendors included)
  • Extensive budget breakdown + prediction
  • Organization + guidance templates
  • Unlimited phone/email communication once a venue is booked
  • 5 extensive planning meetings + initial vendor call guidance
  • 1 Senior planner (prep + wedding day)
  • 1 experienced assistant (wedding day)
  • 12 hours of on-site coordination (wedding day)
  • Rehearsal coordination (no matter the location)


Full Planning & Design

  • Venue search
  • Unlimited meetings
  • Design deck creation
  • Vendor comparisons + breakdowns
  • Vendor search (any/all vendors included)
  • Extensive budget breakdown + prediction
  • Organization management
  • Unlimited phone/email communication
  • 3 Extensive planning meetings
  • 1 Senior planner (prep + wedding day)
  • 1-2 experienced assistants (wedding day)
  • 12+ hours of on-site coordination (wedding day)
  • Rehearsal coordination (no matter the location)


Additional services, inquire for more details

$2,800

$3,800

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social 
  events

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social events

social events

Midwest

Midwest

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corporate events

CORPORATE EVENTS

corporate 
  events