Packages
south florida
weddings
social
corporate
South Florida
WEDDING PLANNING AND DESIGN
wedding
planning
and
Design
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WEDDING PLANNING AND DESIGN
Partial Planning
Full Service Planning & Design
Month-Of Coordination
In-Between Coordination
Month-Of Coordination
WEDDING DELIVERABLES
- Extensive wedding weekend timeline
- Reception setup & packing list outline
- Access to a dedicated wedding party / family website that includes: simplified timeline + list of items to bring to the wedding + beauty schedule and reminders + contact list + more
- Tipping guidelines
- Dedicated wedding google drive to safe-keep all wedding-related information
ASSOCIATION WITH VENDORS
- 1 month before the wedding, Ohana reaches out to the vendor team to ask for logistical information: load-in times, dietary restrictions for vendor meals, cell phones of on-site staff, parking needs, etc.
- Schedules the vendor load in and strike schedule
- 1 week before the wedding, Ohana distributes the wedding timeline, floor plan, load-in instructions and other pertinent information
- During wedding week, any last changes will go through Ohana Events and will be announced to the vendors to make sure nothing falls through the cracks
WEDDING DAY RESPONSIBILITIES
- Supervises vendor setup: table and chair placement, décor positioning, catering requirements, and manage any other vendor in regards to where they should be located based on the final floor plan
- Set up all personal items (including place cards, guest book, programs, favors, etc.)
- Serves as the point of contact for all vendors, wedding party and guests.
- Ensures all vendors and VIP guests are all ready for main events like cake cutting, speeches, special dances, etc.
- Direct wedding party details: coordinating ushers, orchestrating entire processional and recessional, etc.
- Oversees photographer list & calls all guest names to expedite family portraits
- Carries an iPad with all contracts, guest list, floor plans, head table seating, load-in information and other important information for easy access
- Ohana Events keeps careful eye on the card box and presents as an extra layer of security
- At the conclusion of the event, Ohana Events collects all items that were brought (toasting flutes, guest book, gifts, etc.). If wedding is at a hotel, items will be dropped off in a guest room. If the wedding is not connected to guest rooms, all items will be packed into someone’s car.
- Ohana Event’s emergency bag is brought on-site
- Pin on or distribute floral if florist is unavailable
- Distribute any necessary final payments to vendors
PACKAGE SPECIFICS
- Attend and direct the rehearsal if the rehearsal is in the same location as it will be held on wedding day (Ohana will always attend a church rehearsal)
- 1 Senior Planner of Ohana Events is included on-site for wedding day
- Unlimited emails and phone conversations starting 3 months before your wedding date
- 1 extensive meeting dedicated to developing your extensive wedding weekend timeline
- 1 hour final planning phone call, 1-2 weeks before the wedding
- Up to 9 hours of on-site coordination on wedding day for ceremony and reception
$2,600
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in-between
coordination
WEDDING DELIVERABLES
PACKAGE SPECIFICS
- Floor plan development, unlimited versions
- Quotes & comparison for transportation, limos + trolleys + party buses + shuttles, etc.
- Vendor contract reviewing (starting the minute you sign a contract, not restricted to 6-months of communication)
- Reception seating summary chart
- Provides caterer with the final guest list, dietary restrictions, floor plan nuances, etc.
- Asks caterer for all food/dietary information. OE keeps this information on hand in case a guest asks what’s vegetarian, vegan, gluten free, nut free, dairy free, etc.
- Reviews and proof hotel BEOs and/or caterer final rental/food breakdown
- Instruct property wedding etiquette
- Access to OE planning sheets: table size guide, wedding website examples, honeymoon packing list, wedding dress store guide, wedding vocab, permit guide, food tasting pointers, speech assistance, ceremony outline examples, etc.
- OE is cc’d on ALL final communications with vendors 1 month before the wedding
PACKAGE SPECIFICS
- All services included in the Month-Of Coordination package is also included in the In-Between Coordination
- Attend and direct the rehearsal no matter the rehearsal location
- 1 Senior Planner of Ohana Events and 1 additional assistant are included on-site for wedding day
- Unlimited emails and phone conversations starting 6 months before your wedding date
- 3 extensive meetings are included (timeline development + final walk through + 1 extra)
- 1 hour final planning phone call, 1-2 weeks before the wedding
- Up to 11 hours of on-site coordination on wedding day for ceremony and reception
$3,600
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Everything included in our Month-Of Coordination, in addition to:
partial planning
WEDDING DELIVERABLES
ASSOCIATION WITH VENDORS
PACKAGE SPECIFICS
- 4-hour budget breakdown meeting: over 100 line items in final budget allocation
- Vendor research & referrals: personalized to your budget, specific needs and vision. All vendor categories included.
- Booking timeline: breakdown of every task a couple has to complete, broken up by month (customized to the couple’s venue and wedding date)
- Access to organizational sheets: payment timeline, purchasing checklist, guest list organization, etc.
- Ohana offers unique ideas that match your specific design style (favors, chair décor, card boxes, etc.)
- Rental management: linens, tables, chairs, chargers, glass wear, etc. with our vendor discount applied
- Access to Ohana’s curated and trusted list of professionals/contractors: 3rd party vendors: i.e travel agents, service staff companies for social parties, plastic surgeons, tailors, etc.)
ASSOCIATION WITH VENDORS
- Ohana is on the first phone call with any new vendor category to guide the conversation, ask important questions, and take notes
- Introduces couples to any and all vendors that are needed for the wedding
- Coordinates and schedules the final walk-through with the required vendors who need to attend
PACKAGE SPECIFICS
- All services included in the Month-Of Coordination and In-Between Coordination packages are also included in Partial Planning.
- 1 Senior Planner of Ohana Events and 1 additional assistant are included on-site for wedding day
- Unlimited emails and phone conversations starting once the venue contract is signed
- 5 extensive meetings are included throughout the planning process (timeline development + final walk through + budget breakdown + 2 extras)
- 1 hour final planning phone call 1-2 weeks before the wedding
- Ohana Events is on-site up to 12 hours of on-site coordination on wedding day for ceremony and reception
$7,500
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Full Service Planning & Design
WEDDING DELIVERABLES
TIME SAVERS
PACKAGE SPECIFICS
- Venue research and comparison breakdown: includes tours, unlimited advice, pro/con lists, etc.
- Design Deck: multi-page document that contains photos and descriptions of suggested design and execution
- Vendor proposal comparison: analyzes how companies set themselves apart including services, pricing and more.
- Negotiate contracts that have leeway, and/or apply vendor relationship perks to vendors the couple has not hired
- Stationery Review: edit, make suggestions, and educate on formality/etiquette for ALL stationary. Includes but is not limited to: save the dates, invitation suites (rsvp cards, hotel accommodations, reception), programs, menus, welcome signs, bar signs, favor signs and gift signs
- Available to use Ohana’s rentals complimentary (Card Box, One 2’x3’ Gold Frame, Frames, Baskets, etc. photo booth not included)
TIME SAVERS
- Automatic vendor payment reminders
- Ohana updates the wedding google drive: booking timeline, purchasing checklist, inspiration photos, budget spreadsheet, payment information, updated proposals, notes, and more.
- OE takes detailed notes at every meeting and types them into the google drive
- OE uploads all logistical information to wedding website, per request
- Assembles, attaches postage, and drops pre-addressed save the dates off at the post office, per request
- Fills in vendor sheets with all logistical information
- Purchase last minute items per request, requires confirmation and full reimbursement the day after the wedding
- Per request, OE can hold credit card information on file and pay for vendors, after authorization by the client
PACKAGE SPECIFICS
- All services included in the Month-Of Coordination, In-Between Coordination and Partial Planning packages are also included in Full Planning & Design.
- 1 senior planner of Ohana Events is included on wedding day
- 1-2 additional experienced assistants are included day of (depending on complexity of wedding details)
- Unlimited meetings (including meetings with vendors), emails and phone conversations to keep on track of all details
- Ohana Events arrives on-site when hair and makeup is finishing, through end of clean up (13+ hours)
$10,000
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- Hotel Bags: Assemble and deliver hotel bags to all hotel blocks within a 2 mile radius
- Invitation Suites: Assemble and deliver/mail out at the Post Office
- RSVP management: RSVP cards are directed to Ohana Events + Ohana organizes and files responses
- Favor assembly
- Shuttle Guest Check-Ins: The Ohana team physically waits at 2 hotel blocks with a check-in list for all guests who should be directed towards the pre-arranged shuttles
- One Day-Before/After Location Search: Ohana Events performs a full venue search for either the rehearsal dinner, welcome drinks or brunch. Ohana Events is on-site for setup and the first hour of the event until it’s running smooth
- Item Removal: Ohana Events takes all wedding items home (cards, centerpieces and anything else that is perishable are not permitted. All items must fit into the car size of their planner. Drop off of these items is arranged within 3 days of the wedding.
extras
bundle
THE EXTRAS
THE EXTRAS
the
$4,000
South Florida
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corporate events
CORPORATE EVENTS
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events
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social
events
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social events
social events
South Florida